Draft Meeting Minutes for August 18, 2020
Community Development District
The regular meeting of the Board of Supervisors of the Habitat Community Development District was held via web conference on Tuesday, August 18, 2020 at 4 p.m.
Attending via web conference authorized by Executive Order 20-69 waiving the quorum requirement were:
Mark Novitski – Chair
Larry Roth – Vice Chair
Linda Lea Gibson – Assistant Secretary
Jenny Licht – Assistant Secretary
Joe Napolitano – Assistant Secretary
Also present by web conference were:
Cal Teague – District Manager
Greg Urbancic – Attorney
Charlie Krebs – District Engineer
Chris Pepin – Field Manager
Christopher Dudak – Assistant to the District Manager
Nancy Dudak – Premier District Management
The following is a summary of the actions taken at the Habitat Community Development District Board of Supervisors Meeting.
|FIRST ORDER OF BUSINESS||Call to Order and Roll Call|
The meeting was called to order by the Chair and the District Manager called roll. All Board members were present. Also present were District Manager Cal Teague, Attorney Greg Urbancic, Engineer Charlie Krebs, Field Manager Chris Pepin, PDM Assistant to the District Manager Chrisopher Dudak and Nancy Dudak, Premier District Management.
|SECOND ORDER OF BUSINESS||Pledge of Allegiance|
|THIRD ORDER OF BUSINESS||Approval of Agenda|
The Agenda was approved as presented.
On MOTION by Vice Chair Roth, seconded by Supervisor Napolitano, with all in favor, the Agenda was approved as presented.
|FOURTH THIRD ORDER OF BUSINESS||Audience Comments on Agenda Items|
Norman Reno, candidate for the Board of Supervisors, attended via web conference but could not speak due to technical issues.
|FIFTH ORDER OF BUSINESS||Approval of Meeting Minutes|
A. Draft Meeting Minutes from July 21, 2020
The meeting Minutes from July 21, 2020 were approved as submitted.
On MOTION by Vice Chair Roth, seconded by Supervisor Licht, with all in favor, the regular meeting Minutes from July 21, 2020 were approved as submitted.
|SIXTH ORDER OF BUSINESS||Budget Public Hearing|
A. FY 2021 Budget Public Hearing
The Budget Public Hearing was opened by the Chair and there were no public comments. The Chair closed the Public Hearing and the following Resolutions were discussed by the Board and approved.
i. Resolution 2020-05 Adoption of FY 2021 Assessment Levy
On MOTION by Supervisor Licht, seconded by Supervisor Napolitano, with all in favor, the Board approved Resolution 2020-05 Adoption of FY 2021 Assessment Levy.
ii. Resolution 2020-06 Approval of FY 2021 Budget
On MOTION by Supervisor Napolitano, seconded by Vice Chair Roth, with all in favor, the Board approved Resolution 2020-06 Approval of FY 2021 Budget.
|SIXTH ORDER OF BUSINESS||Staff Reports|
A. Irrigation Contractor
Tad Kring was not present, but Supervisor Licht commented that snails are still a problem. Chair Novitski asked that she identify the area in which the snails have been reported to be an issue. He also commented that if they are out of funds for valve replacements, the Irrigation Contractor should let them know.
The Field Manager was asked to check with Mr. Kring about the average time between filter cleanings at the valve box.
B. Chair Report
The Chair updated the Board on his discussions with the County and David Murphy regarding their responsibility for cleaning the Corkscrew storm drainage pipe into Lake 1. He said they are reluctant to clean beyond the Bella Terra property line, even though the only stormwater on this line is from Corkscrew Road.
He also updated the Board on the FPL LED fixtures that were not compliant to Village standards. The FPL lawyers still claim that the roadways are public roads, making a permit unnecessary, but he said the District should not be fined due to this issue.
The Chair also discussed the transfer of ownership from Bella Terra Community Association (BTCA) to construct the emergency ingress/egress road. As this was being done, he said it made sense to get all roadway and public utility properties included in the transfer from the HOA to the CDD. Three other locations that would be included are under the Attorney’s report, but he and staff will work on a quick claim deed to make the transfer, if approved by the BTCA. Since the property on Torre Del Lago is already a CDD property, it might not need to be included, but they will confirm it before the Attorney completes the paperwork.
i. Emergency Ingress/Egress Update
This issue was sent to the Master Board in a PowerPoint. Once approved by the Master HOA Board, staff will begin to prepare for transfer of the needed roadway site to the CDD. The Attorney and Engineer will address the issue and bring it back to the Board.
ii. Village of Estero Sidewalks and Street Lights Along Corkscrew Road
The Chair reported on the web conference with the Village, CDD and Master HOA to discuss the Corkscrew Road widening and where sidewalks and street lights need to be installed. He said that the Village suggested it be moved closer to the HOA perimeter which requires an easement.
C. District Manager
i. FEMA Update
The District Manager reported that all funding requests were approved and obligated. The total funds will total $51,818.54. Additional tasks were requested and completed, and he anticipates payments will be sent soon.
ii. GIS Phase III Update
This has been completed and the Field Manager will be included as an editor for the program.
iii. FY 2021 Meeting Schedule: Resolution 2020-07
The Board adopted the Resolution to retain the current meeting schedule and advertise them all in one advertisement.
On MOTION by Supervisor Gibson, seconded by Vice Chair Roth, with all in favor, the Board voted to adopt Resolution 2020-07 which retains the current meeting schedule.
D. Field Manager
i. Field Report for August
The following comments/actions were reviewed:
- The reported aerator issues were repaired by Solitude. Two new downspout drains were installed by homeowners 10 feet away from the lake banks using a bubbler system. The Field Manager expressed that if they remove the bubbler and extend them into the lake, they might avoid lake bank erosion. He commented that the contractors who installed them should make the adjustments and he will oversee it.
- Trash is being dumped at the pump station. The HOA president thinks it could be the neighboring house that just sold at auction that caused the problem.
- The Field Manager had difficulty getting FPL to repair a light fixture on the roadway median on Bella Terra Boulevard. The Chair said he will handle the issue.
- Since the pumps are off at the clock tower, the Vice Chair asked if the tile can be spread out, but the Field Manager will have to ask how much they will be charged to do it.
- He has observed that the mosquito fish are growing.
- The Field Manager will order 44 additional amber roadway markers and 8 red/white markers to make all the solar markers consistent.
ii. Concern/Complaint Log
There were no issues.
iii. Project Updates
a. CDD Pump Station Storage Shed Update
The storage shed is in the construction phase and will take about 4-6 weeks.
b. Remove Old Curb by Auxiliary Parking Update
This was completed on August 13.
c. Stormwater System Line Scoping Update
The Field Manager reported that the stormwater system scoping will begin in September.
i. Transferring Access and Parking Roads
These items were discussed under the Chair’s report. The Engineer and Attorney will prepare needed documents and bring them back to the Board. The discussed items were:
a. Lift station, clock tower fountain pumps, irrigation pump station at the first roundabout
b. Lift station and irrigation pump station at third roundabout
c. Lift station and irrigation pump station at Cecina
i. Swale Behind 21027 Torre Del Lago Update
The Engineer is still waiting on a proposal. In order to move forward, the Board approved correcting the swale for a not to exceed amount of $6,000.
On MOTION by Supervisor Licht, seconded by Supervisor Napolitano, with all in favor, the Board approved a not to exceed amount of $6,000 to fix the swale behind 21027 Torre Del Lago.
ii. Ability to Determine Where Mainline Irrigation Lines Located Using Call Before You Dig
The Engineer suggested adding irrigation to the GIS, and making it available to contractors when needed. The Chair wants to revisit this at the next meeting.
iii. Stormwater Drainage Corkscrew Road into Bella Terra
This item was covered under the Chair’s report. It is being inspected by MRI when they do the rest of the community in September.
|EIGHTH ORDER OF BUSINESS||Discussion/Action Items|
A. Clock Tower Door Replacement Proposal
The Field Manager had the clock tower door inspected. It was recommended they replace the deteriorated metal door and frame with a fiberglass door and a composite frame that will not rot or rust. Painting is not included, but the Field Manager will take care of that. The Board approved a not to exceed amount of $1,600 for the new door.
On MOTION by Vice Chair Roth, seconded by Supervisor Gibson, with all in favor, the Board approved having the clock tower metal door replaced with a fiberglass door and composite frame for a not to exceed amount of $1,600.
B. Additional Cypress Tree Planting Proposal
Supervisor Licht suggested planting groups of cypress trees along the lake banks in a more aesthetic random order. Two proposals for additional cypress trees planted along Lakes 1, 3, 6 and 7 in groups of three were reviewed. One was for 44 seven-gallon trees for $2,080 and the other estimate was for 15-gallon trees for $3,840. A not to exceed amount of $2,100 was approved to plant the seven-gallon cypress trees with the number of trees and locations to be determined by the Field Manager and Supervisor Licht.
On MOTION by Supervisor Licht, seconded by Supervisor Napolitano, with all in favor, the Board approved a not to exceed amount of $2,100 for up to 44 seven-gallon cypress trees to be planted along four lakes that will be determined by the Field Manager and Supervisor Licht.
C. Guardhouse and Archway Issues
The District Manager commented on the archway issues from the last meeting with a proposal from an architect to raise the archway up to almost 14 feet. The Board reviewed a report from Vice Chair Roth on how to proceed. The Engineer compared their ideas with a similar structure being built in another community for about $250,000. The Chair recognized their concerns about facilitating vehicles passing through the gate. The District Manager suggested they get additional feedback from the Bella Terra Community Association and that Vice Chair Roth head up a committee to review various ideas for the Guardhouse. The supervisors can send their suggestions to him.
D. Roadway Maintenance
Ken Dusseau from D & G discussed a product called Pave Shield to protect and preserve roadway asphalt. He also discussed an additional product called Polyprime. He recommended applying a patch as a trial run. Pave Shield on Cleto Drive and Consenza Court would cost $7,496.94. Polyprime would cost an additional $2,350. This would give the roads a few more years of life. The Board agreed to consider this and if any trials are done, it should be between October and March.
E. Barletta Lane/Clubhouse Crosswalk Survey Results
The Chair discussed the survey asking residents if a crosswalk was needed at Barletta Lane and the Clubhouse. With 102 responses, over 70% wanted a crosswalk and the majority of them preferred that it be located north of the Guardhouse.
|NINTH ORDER OF BUSINESS||Financial Reports|
A. Financials for July 2020
The July 2020 Financials were discussed and approved.
On MOTION by Vice Chair Roth, seconded by Supervisor Licht, with all in favor, the Board approved the Financials for July 2020.
|TENTH ORDER OF BUSINESS||Communications|
A. Estero Council of Community Leaders: New Greater Estero Community Report
The Chair reported that the Estero Council of Community Leaders is doing their future meetings by web conference on Zoom.
|ELEVENTH ORDER OF BUSINESS||Supervisors Requests and/or Comments|
- Vice Chair Roth inquired about another asphalt sealing company in Pennsylvania that wants to do a demonstration for the Board.
- The Engineer commented on another company that did asphalt work in Cape Coral using a process called micro-surfacing. The Chair said that he observed trucks that applied micro-surfacing tore up the cul-de-sacs in one community.
- Supervisor Licht commented that she prefers to use an asphalt company that knows the local climate. With so many lakes, she wants to use companies that are non-toxic. She also mentioned that there is a road marker missing its reflector. She also reported that the Landscape Committee is preparing a memo for the HOA concerning the rain runoff between homes. The District Manager said that since the lakes belong to the CDD, they should be part of those decisions. She also had some corrections for the newsletter article.
- The Chair would like the Field Manager to paint the curbs red by the fire hydrants and asked for an estimate.
|TWELFTH ORDER OF BUSINESS||Audience Comments|
Jim Meeks commented that the Master Board has decided to use bollards to protect the guards from traffic. He said they are getting bids to replace the Guardhouse roof tiles. They purchased a traffic counter to monitor traffic patterns. He asked how soon a cost sharing breakdown could be prepared for the HOA Master Board’s consideration. He was supportive of contractor access to GIS information when digging. He commented that there is going to be a crosswalk at the stoplight when the work there is completed and said that a sidewalk going down the west side might be helpful.
|THIRTEENTH ORDER OF BUSINESS||Adjournment|
There being no further Orders of Business and,