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Copy of Draft Workshop Meeting Minutes for June 18, 2024

Habitat
Community Development District

A workshop meeting of the Board of Supervisors of the Habitat Community Development District was held in the Bella Terra Clubhouse at 20070 Bella Terra Boulevard in Estero, Florida and also via web conference on Tuesday, June 18, 2024 at 3:00 p.m.

Present and constituting a quorum were:

Larry Roth – Chair
Norman Reno – Vice Chair
Linda Lea Gibson – Assistant Secretary
Jenny Licht – Assistant Secretary

Also present:

Cal Teague – District Manager, Premier District Management (PDM)
Charlie Krebs – Engineer, Hole Montes, Inc.
Randy Shane – Asphalt Paving Systems
Melissa Gindling – Assistant District Manager, PDM
Mandie Rainwater – Assistant District Manager, PDM
Diane Meek – Resident
Residents

The following is a summary of the actions taken at the Habitat Community Development District Board of Supervisors Workshop Meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The workshop meeting was called to order and Four Board members were present. Also in attendance were Cal Teague, the District Manager, Charlie Krebs, the Engineer, Randy Shane from Asphalt Paving Systems, Melissa Gindling, Assistant District Manager, Mandie Rainwater, Assistant District Manager, and Three Residents including Diane Meek.

SECOND ORDER OF BUSINESS Approval of the Agenda

On MOTION by Supervisor Licht, seconded by Supervisor Gibson, with all in favor, the Agenda was approved, as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There were no Audience comments on Agenda items.

FOURTH ORDER OF BUSINESS Asphalt Rejuvenation Workshop

Randy Shane from Asphalt Paving Systems gave a presentation on microsurfacing and stated that his company does not do rejuvenation. He stated that he has been in the industry since 1986. His company has been in Florida for 30 years, and they have provided service to DOTs, cities, and counties. He stated that the product they use consists of aggregate emulsion with chemicals, which currently is better quality than when it was developed. Engineer Krebs reported that this process was used in his neighborhood, and the roads have held up well.

Mr. Shane stated that he has inspected the community and believes that Bella Terra is a good candidate for double microsurfacing, and he also recommends crack seal for the existing cracks. Mr. Shane answered questions and explained the specifics of the material and the process of application.

It was stated that there are 22 miles of roadway, or 190,000 square yards, in the community, and Mr. Shane recommends that they apply the aggregate over a number of years. Mr. Shane stated that the life expectancy of the product is 10-15 years, and that raveling appears after 4 to 5 years.  The road surface would oxidize to a stone or dark gray color after a few years. They can apply it quickly and the roads will be open 30 minutes to an hour after application. Mr. Shane stated that trash trucks and cold weather cause the most problems, as well as, hydraulic oil and other fluids emitted from the trucks.

Mr. Shane stated that the standard is a 1 year warranty but they usually extend it to 3 years. All of the 22 miles can be treated at the same time, and the cost will be alleviated if they do so. He quoted the price of microsurfacing for approximately $7 per square yard. The road surface might retain tire marks for a few months after the process, but it should even out after that. His company would coordinate with the garbage trucks to minimize tire marks in the cul-de-sacs, since it is possible that the trucks may leave an uneven surface. They will begin with the cul-de-sac roads and and interior roads and will treat the main roads last. He stated that they can work at night, if so desired, and there will be an aggregate staging area and 3-4 trucks onsite at the same time during application. The project will take approximately a month to a month 1/2 to complete.

The Board asked Mr. Shane to provide written answers to their question document. Once received, staff will enter the answers provided into a comparison spreadsheet. Consideration for the 3 companies who presented will be discussed further in today’s Regular Meeting.

FOURTH ORDER OF BUSINESS Adjournment

On MOTION by Supervisor Licht, seconded by Supervisor Gibson, with all in favor, the workshop meeting was adjourned at 3:53 p.m.

The June 18, 2024 Regular Meeting is today at 4:00 p.m.

Secretary / Assistant Secretary
Chair / Vice Chair